How to Boost Your Brain Power (and Fix Mental Fatigue)
As entrepreneurs or knowledge workers, the ability to create meaningful results relies heavily on how well your brain performs.
Every decision you make—handling clients, creating content, juggling personal resonsibilities, maintaining healthy habits—uses up mental energy.
If you’re not careful, you’ll hit a point where focus fades, creativity stalls, and even simple tasks feel exhausting.
While optimizing brain performance involves physical wellness, nutrition, and exercise, this post will focus specifically on overcoming mental fatigue:
prevent mental clutter using a digital system
manage mental energy using simple frameworks
regain the focus you need to work smarter
1. Align your action steps
Mental fatigue happens when we spend too much energy on scattered, unconnected tasks that don’t contribute to our bigger goals.
Here’s why:
Switching between unrelated tasks creates too many open loops. This forces your brain to constantly re-adjust, draining mental energy.
If small tasks don’t add up to a tangible direction, work feels like an endless cycle.
💡 Step 1: Map Out Your Life Areas
Every task you do, from daily to hourly, should feed into the bigger picture of your life objectives.
First, break your life into key areas—such as:
Health (e.g., fitness, nutrition, sleep)
Career (e.g., skill-building, networking, projects)
Business (e.g., content creation, client work, marketing)
Personal Growth (e.g., learning, journaling, mindset)
💡 Step 2: Create Measurable Goals
Break down each life category into small, trackable goals so you can see your progress over time.
Instead of thinking of goals as a big end result, focus on the daily actions that will get you there.
Example: Business Goals
🚫 End result: “Increase MRR by 150% in 3 months”
✅ Measurable: “Create 3 video content pieces per week that drive traffic to the website”
Example: Health Goals
🚫 End result: “Increase energy level”
✅ Measurable: “Walk 10,000 steps daily for 30 days”
💡 Step 3: Link Tasks to Life Areas
Create a Task-Life Area system to make sure every to-do is linked to a bigger objective.
When adding a task to your daily planner, assign it to a specific life area.
This way, you can clearly see why you’re doing each task and how it contributes to long-term success.
2. Rank tasks by priorities
Not all tasks are created equal. Some move the needle forward, while others just keep you busy.
If you don’t prioritize strategically, you’ll waste time on low-value work and burn out before tackling what truly matters.
💡 Tip 1: Create a Ranking System
There are many time management frameworks out there (e.g. Eisenhower Matrix, 80/20 rule), but one of my favorites is to ask:
Which tasks give me high impact + high value with moderate effort?
From there, I categorize them into High, Medium, or Low Priority":
Tag each task by priority level (e.g., High, Medium, Low)
View urgent tasks at the top of your planner
Use filters to see only high-priority tasks across projects
💡 Tip 2: Set Daily "Most Important Tasks" (MITs)
Instead of working from an endless to-do list, choose 1–3 key tasks each day that will create the biggest impact. These are your MITs (Most Important Tasks).
How to identify MITs:
What tasks will move you closer to your goals?
Which tasks, if completed, will make other tasks easier or unnecessary?
What is the one thing you must finish today for it to be a productive day?
💡 Tip 3: Prioritize Energy, Not Just Time
Some tasks require deep focus, while others can be done when your energy is lower.
Instead of forcing productivity when you’re drained, match tasks to your energy levels for better efficiency.
Example:
Morning (High Energy) → Deep work, creative tasks, problem-solving
Afternoon (Medium Energy) → Meetings, calls, emails, routine tasks
Evening (Low Energy) → Planning, journaling, reviewing progress
3. Automate your daily planning
Too many micro-decisions can lead to mental exhaustion before you even start working.
Here’s what you can do:
💡 Tip 1: Pre-Set Your Weekly Schedule
Instead of starting each week with a blank slate, assign themes or focus areas to different days. This gives your brain a clear structure and removes unnecessary decision-making:
Monday – Strategy & Planning
Tuesday – Deep Work & Product Development
Wednesday – Marketing & Promotion
Thursday – Client & Admin Work
Friday – Learning & Growth
💡 Tip 2: Autofill Recurring Tasks
Many tasks repeat daily, weekly, or monthly. Instead of manually adding them every time, automate them so they appear in your planner automatically.
For example, schedule daily habits (e.g., writing, exercise, reading) and track progress as you work towards your habits.
💡 Tip 3: Automatic Daily Review
Without a daily review, you may repeat mistakes, lose track of progress, or feel like you’re not moving forward.
But when you automate this process, your end-of-day check-in becomes effortless.
You can set up a ‘Day in Review’ tracker that automatically shows:
Percentage of tasks completed
Daily habits checked off
Journal entries logged
Water intake tracked
4. Keep resources in one place
Each time you need a document, note, or reference but can’t remember where it is, your brain has to:
Try to recall where you saved it
Search through multiple apps or folders
Sift through unrelated files to find what you need
By the time you actually start working, you’ve already drained mental energy just searching for information.
A single source of truth eliminates this mental clutter. Here’s what works for me:
💡Tip 1: Create a resource network
Instead of storing everything randomly, build a structured resource network for each project.
Documents: Content strategy, CTA templates, reader testimonials, content calendar.
Bookmarks: Saved inspiration, trending blog posts, swipe files of great hreadlines, reference articles.
Notes: Drafts of upcoming newsletter content, key takeaways from books, podcasts, or interviews, and a list of potential blog post topics.
💡Tip 2: Make your document searcahble
Even if all your resources are in one place, finding the right file quickly is key.
Instead of manually scrolling through folders, use searchable tags, filters, and categories to pull up exactly what you need.
💡 Tip 3: Bind Your Task Planning with the Project
Your tasks and resources should work together, not exist separately.
When your project plan and its resources are connected, you can take action without switching tools or searching for information.
Get The Notion Template
If you’re interested in the Notion planner template, you can find more information on the website:
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